GENERAL POLICY

Due to two (2) major conventions being held in Louisville at the same time of the Kentucky HoopFest, hotel rooms are very limited.  We have "Blocked" enough rooms to accommodate our teams. 

The "HOST HOTELS" have agreed to offer lower discount rates if they know they can book most of the rooms they "Blocked" for the Ky. HoopFest, therefore all teams are to make reservations in one of these "Host Hotels". See the list of "HOST HOTELS". Feel free to contact us if you have any questions or special request.

This policy also keeps teams from entering the tournament without confirmed hotel reservations and then wanting to cancel from the tournament because they cannot find a hotel.

Teams can request additional rooms as needed (pending availability).




PARENT-FAN BLOCK

Parents and fans will be able to reserve rooms depending on availability, for the same price as teams, by calling us (270-836-2625) or by emailing us at:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or you may call the hotel and ask for the “Parent-Fan Block”.

Form  (click here for a printer friendly version)

A.    Select Hotel and numbers of rooms needed from the list on the tournament website.


B.    By email, HoopFest staff will notify the person listed as  "Team Contact for Hotel info" that the selected hotel will telephone them within a few days to get credit card info to "Confirm" the team's reservations and answer any questions concerning the hotel's cancellation policy.


C.   Hotel will notify HoopFest staff that your team's hotel reservations have been “CONFIRMED".


D.    HoopFest staff will notify the team coach AND the "Team contact for Hotel info" that your team(s) are "OFFICIALLY ENTERED" (provided full entry fee payment and hotel reservations have been made).


Hotel Name:  ____________________________________
Hotel Number (online we have the hotels numbered):  #____
2nd Choice Hotel Name:  ________________________     #____
Please reserve our group   _________ (number of rooms)
Our group will arrive on:    ___________________________
Your Team Name:  ________________________________
Age Division:  _______________________
Your “Hotel Contact Person” (from your group; if other than you):
__________________________________________
“Hotel Contact Person” Phone Number(s):
Cell:  __________________
Daytime:  _________________
Home:  ________________
Email Address:  __________________________________
Home Address:___________________________________